Procurement Without
Bureaucracy

Our AI OCR (Optical Character Recognition) technology is specifically trained on Romanian commercial documents - invoices, delivery notes, fiscal receipts. When you take a photo of a document, AI automatically identifies the document type, extracts supplier data (name, CUI, address), reads the product/material table (name, UM, quantity, unit price, value), recognizes totals and VAT. Average accuracy is 99.2% for clear documents. Works even with photos taken in poor conditions (low light, folded document). In 2-3 seconds, all data is extracted and ready for verification. You just confirm everything is correct or quickly correct any errors (usually less than 5% of cases require minor adjustments).

Absolutely! The system supports unlimited multi-location management. You define each warehouse, site, store or work point as a separate location. Each material/product has independent stock at each location - you instantly see where you have what quantity. You can make transfers between locations (with automatically generated transfer document). Centralized dashboard shows consolidated stocks across all locations plus breakdown for each. You can set different minimum stock levels at each location. Automatic alerts consider possible transfers between locations. Reports can be generated globally or filtered by specific locations.

Yes, this is one of the key features for eliminating shortages. For each material/product you set: minimum stock level (safety stock), optimal order quantity (economic lot), preferred supplier and alternative suppliers. When stock reaches minimum level, system automatically generates an order with set quantity to preferred supplier. Order can be configured to be automatically sent via email to supplier or await manager approval (depends on your policy). For advanced prediction, AI analyzes historical consumption and future work plan - suggests proactive orders before you actually reach minimum stock. You can also have direct API integrations with suppliers who accept automatic electronic orders.

The system offers multiple cost optimization mechanisms: 1) Automatically compares prices for same material from different suppliers - suggests supplier with best price. 2) Identifies volume discount opportunities - when total quantity needed across multiple sites justifies large order with discount. 3) Analyzes purchase history and detects abnormal price variations - alerts if supplier has significantly raised prices. 4) Eliminates expensive urgent purchases through prediction and proactive timely orders. 5) Reduces losses from expired or degraded materials through optimal stock rotation (FIFO/FEFO). 6) Detailed reports by category, supplier, project - identify where you spend most and where you can negotiate better. Our clients report real savings of 15-25% in first year.

Each stock entry through delivery note/invoice scanning stores: supplier, delivery date, delivery note number, lot number (if applicable), digitally attached quality certificate, purchase price, initial storage location. At each material movement (transfer between locations, consumption on site/production order, supplier return, inventory/adjustment), system records: who, when, from where, where, how much, reason. For materials with special requirements (mandatory quality certificates, batches, expiration), you can attach digital documents - certificates, approvals, technical sheets, PVs. At any time you can see complete history of a material: where it was procured, where it stayed in warehouse, how long, where it was finally used. For audit, compliance or client complaints, instantly extract complete traceability reports. All data is timestamped and cannot be retroactively modified - complete audit trail for official inspections.

Yes, we offer multiple integration options. For popular accounting systems in Romania (SAP Business One, Oracle NetSuite, Microsoft Dynamics, Saga, WizCount, SmartBill, Facturis), we have ready-made connectors - activation in few hours. Integration automatically synchronizes: scanned invoices and delivery notes become stock entries, generated orders are transmitted to the procurement module, stocks can synchronize bidirectionally, new items can be imported from your system. For custom or less common systems, we offer fully documented open REST API - your IT team can develop integration. Alternatives: scheduled automatic exports in Excel/CSV format with customizable structure for import into your system, or manual export on demand. Exported data is standardized and includes all details required by accounting: supplier CUI, invoice number, date, products with codes, quantities, prices, VAT.

The system is built with human verification in loop. After AI extracts data from scanned document, it is presented to you for confirmation in simple interface. You see original scanned document next to extracted data - you can visually compare quickly. If you notice an error (e.g., AI read 15 instead of 18 pieces), you correct it instantly directly in interface - modification takes 2-3 seconds. When you save, correct data is recorded and AI learns from your correction - next time will be more accurate for similar documents. For new suppliers or documents with unusual layout, initial accuracy may be lower (85-90%), but grows rapidly as you scan more documents from same supplier. In practice, for recurring suppliers, you quickly reach 99%+ accuracy and practically just confirm without modifying anything. Even with verification, process is 10x faster than complete manual typing.

Price is transparent and predictable: fixed monthly subscription based on number of locations/warehouses and monthly transaction volume (number of scanned documents and stock movements). All features included: unlimited AI OCR for document scanning, multi-location management, automatic orders, AI prediction, advanced reporting, integrations with your accounting systems, mobile app for scanning, secure cloud storage with backup, permanent technical support, automatic updates. NO hidden costs or extra modules with separate payment. NO user limits - your whole team can use system (site managers, warehouse workers, procurement managers, accountants). NO artificial limitations on number of suppliers, products, categories. For small businesses (1-2 locations, under 200 documents/month), entry-level plans at affordable price. For large corporations (10+ locations, thousands documents/month), personalized enterprise offers with volume discounts. We offer 30-day free trial period with all features active - zero risk, evaluate real benefits before committing.